Campus Relay For Life: Day of Event Essentials

Your Relay For Life event may be around the corner, get excited & get prepared! We’ve collected all the resources you may need before, during, and after your event here.



The FUNdraising App is our official mobile fundraising tool for staff & volunteers. With the app, you can accept in-person credit card & check donations, update your personal profile on your Relay For Life page, and reach your goal faster! – Download the app on Google Play or the iOS App Store and check out the ACS FUNdraising App Flyer flyer for set up steps & tips for customization.

Facebook Fundraising – did you know RFL participants who connect their fundraising page to Facebook on average raise $150 more than those who don’t? It’s simple to set up:

  1. Once you’ve registered on your local Relay For Life, go to your Event Dashboard

  2. Find the blue banner and click “Continue with Facebook” to connect your fundraising page

  3. Invite Facebook friends to donate & share your fundraiser on your Newsfeed!


RFL Day Of Event Checklist – RFL events are a lot to set-up. Use this checklist when walking through your venue before opening up the event to the public!


ACS Youth Participant Waiver – This form is for Relay For Life participants under the age of 18. Parents can fill out this form & read expectations from the ACS.

Chaperone Agreement Form – The ACS & Relay For Life requires one chaperone older than 25 for every 10 youth team members (under 18 years of age). Return this form to your ACS Staff Partner or Event Lead.


Team Captain Packing List  – are you a RFL Team Captain for the first year? You may want to bring personal items needed to enjoy the event or materials to decorate your team site!

RFL Event Packing List for ELT– this resource gives a simple list of event supplies, decorations, and materials that Relay For Life events typically need. Each event is different so brainstorm & delegate who will bring what items before your event!


RFL Donations Processing Banking Guide – properly processing donations is extremely important to the ACS. All Relay For Life events should have two people who are trained with ACS’s financial procedures. Read this Banking Guide thoroughly and ask your Staff Partner or email if you have questions.

When counting money at your event, make sure to have two unrelated people counting donations in a safe & secure area. These two people can be a combination of staff or volunteer pairs.


RFL Sample Ceremonies Scripts (PDF) – the ceremonies of a Relay For Life are meant to be impactful for all participants. Most events have an Opening Ceremony, Luminaria Ceremony, and Closing Ceremony. This resource provides sample scripts for the previously mentioned ceremonies.

100 Event Activity Ideas (DOCX) – looking for fun activities to plan for your event? Look no further than our list of 100 activities from previous, successful events!

Working The Track at RFL Events is a critical factor in successfully building your event. We recommend that your Event Leadership Team should spend at least 30 minutes of your event having meaningful conversations with team captains, top individual fundraisers, survivors, caregivers, sponsor contacts, & enthusiastic participants. Check out this resource tips & a sample tracking tool!


RFL Onsite Fundraising Ideas (PDF) – hosting on-site fundraisers are not only an opportunity to boost your overall fundraising efforts, but also contribute to the fun & engaging atmosphere of the event!

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